HIPAA Compliance Guides for Dental Practices — 2026
Every guide is specific to your dental specialty and state. Find your combination below to see exact violation risks, average fines, and the ADA-recommended compliance tools for 2026.
General Dentistry
10 state guides available
Dallas, Texas
Avg fine: $35,000
Outdated NPP · Missing BAA with billing vendor
high urgencyMiami, Florida
Avg fine: $42,000
Outdated NPP · Verbal PHI disclosure
high urgencyPhoenix, Arizona
Avg fine: $28,000
Missing Risk Assessment · Outdated NPP
medium urgencyChicago, Illinois
Avg fine: $31,000
Missing BAA with IT vendor · No sanction policy
high urgencyLos Angeles, California
Avg fine: $47,000
CMIA violations · Missing NPP translation
critical urgencyScottsdale, Arizona
Avg fine: $28,000
Missing BAA with cosmetic imaging vendor · Outdated NPP for concierge services
high urgencyCape Coral, Florida
Avg fine: $42,000
Billing errors on high-value procedures · Missing BAA with dental finance company
high urgencyRaleigh, North Carolina
Avg fine: $32,000
Outdated NPP at newly opened locations · Missing BAA with practice management software
high urgencyHouston, Texas
Avg fine: $35,000
Insurance pre-authorization PHI leaks · Missing BAA with insurance clearinghouse
high urgencyOrlando, Florida
Avg fine: $42,000
Missing multilingual NPP · No translated patient authorization forms
high urgencyPediatric Dentistry
10 state guides available
Dallas, Texas
Avg fine: $35,000
Minor patient authorization gaps · Missing parental consent documentation
high urgencyMiami, Florida
Avg fine: $42,000
Parental record request mishandling · Missing BAA with school health systems
high urgencyPhoenix, Arizona
Avg fine: $28,000
Missing minor consent forms · No policy for divorced parent access
medium urgencyChicago, Illinois
Avg fine: $31,000
Emancipated minor record confusion · Missing BAA with Medicaid billing agent
high urgencyLos Angeles, California
Avg fine: $47,000
CMIA minor provisions · Missing multilingual NPP
critical urgencyScottsdale, Arizona
Avg fine: $28,000
Missing parental portal BAA · No custody access policy
medium urgencyCape Coral, Florida
Avg fine: $42,000
Missing parental consent for high-value procedures · No billing BAA with insurance coordinator
high urgencyRaleigh, North Carolina
Avg fine: $32,000
Missing parental consent updates after staff turnover · No HIPAA training for newly hired pediatric staff
high urgencyHouston, Texas
Avg fine: $35,000
Medicaid pre-authorization PHI exposure · Missing BAA with state Medicaid billing agent
high urgencyOrlando, Florida
Avg fine: $42,000
No translated parental consent forms · Missing NPP in Spanish and Portuguese
high urgencyOrthodontics
10 state guides available
Dallas, Texas
Avg fine: $35,000
Before/after photo sharing without consent · Missing BAA with imaging lab
high urgencyMiami, Florida
Avg fine: $42,000
Instagram patient photos · Missing imaging lab BAA
high urgencyPhoenix, Arizona
Avg fine: $28,000
Digital scan sharing without BAA · Missing retention record policy
medium urgencyChicago, Illinois
Avg fine: $31,000
Multi-location record access gaps · Missing BAA with remote monitoring platform
high urgencyLos Angeles, California
Avg fine: $47,000
CMIA image provisions · Influencer partnership PHI exposure
critical urgencyScottsdale, Arizona
Avg fine: $28,000
3D scan sharing with premium aligner labs · Missing BAA with virtual monitoring platform
high urgencyCape Coral, Florida
Avg fine: $42,000
Missing BAA with premium aligner brand · Outdated NPP for financing patients
high urgencyRaleigh, North Carolina
Avg fine: $32,000
Missing BAA with remote monitoring platform · Outdated NPP after software migration
high urgencyHouston, Texas
Avg fine: $35,000
Missing BAA with insurance verification service · Before/after photo sharing without consent
high urgencyOrlando, Florida
Avg fine: $42,000
Patient photo social media posts without multilingual consent · Missing BAA with international aligner lab
high urgencyOral Surgery
10 state guides available
Dallas, Texas
Avg fine: $35,000
Missing BAA with anesthesia provider · Prescription record gaps
critical urgencyMiami, Florida
Avg fine: $42,000
Surgical consent documentation gaps · Missing anesthesia BAA
critical urgencyPhoenix, Arizona
Avg fine: $28,000
Missing pathology lab BAA · Outdated NPP
high urgencyChicago, Illinois
Avg fine: $31,000
Hospital privilege PHI gaps · Missing BAA with surgical center
high urgencyLos Angeles, California
Avg fine: $47,000
CMIA surgical record provisions · Missing IV sedation consent documentation
critical urgencyScottsdale, Arizona
Avg fine: $28,000
Missing BAA with premium anesthesia group · No implant lab data sharing protocol
high urgencyCape Coral, Florida
Avg fine: $42,000
Missing BAA with implant manufacturer portal · No high-value case PHI retention policy
critical urgencyRaleigh, North Carolina
Avg fine: $32,000
Missing BAA with CBCT imaging service · No post-surgical PHI retention schedule
high urgencyHouston, Texas
Avg fine: $35,000
Pre-authorization PHI sent via unsecured fax · Missing BAA with hospital system
critical urgencyOrlando, Florida
Avg fine: $42,000
Missing translated surgical consent forms · No multilingual post-op PHI protocol
critical urgency